How to Prepare a Successful Hybrid Meeting

Senior executives say location cannot get in the way of the employee experience

hybrid adjective 


: having or produced by a combination of two or more distinct elements ( 

*See also: a meeting with the propensity to separate, alienate, or otherwise discourage some of your employees. 

The era of the hybrid workplace is upon us. And while we’ve embraced the conveniences on an individual level, there’s still no “I” in team. The hybrid meeting can be fraught with inefficiency and imbalance between in-office and remote attendees. It must be properly wielded to be effective. So how do you prepare a successful hybrid meeting? 

It’s the experience 

By now, companies have nailed down a rhythm to this new model and worked out the basic tools and technology. But the virtual meeting is about more than turning your camera on and unmuting yourself at the right time. It’s about feeling like you’re on the same level, whether you’re sitting next to your colleagues in real life or virtually. Leaders are going to have to provide the best experience for employees, period.  

Looking after wellbeing 

Senior executives across every industry and from around the globe tell us every day on our GDS Group events that managing the mental health and wellbeing of employees is a top priority. And in this partially in-person and partially virtual workplace, that means knowing what the experience is really like for employees.  

Some employees are thriving in the remote world and are more productive than ever. But some are suffering from lack of contact and reduced connection. And some fear for their financial future. It’s not unreasonable. Several studies, including the latest data from the Office for National Statistics in the UK, show that remote workers are less likely than their non-remote counterparts to be promoted or receive bonuses. It’s on leaders to ensure remote team members aren’t an afterthought. 

Collaboration cannot be the casualty 

As posited in this piece on, Amy Kim, CEO of Jugo, says the big casualty of the hybrid meeting has been collaboration. She cautions against allowing these sessions to become “fracturing experiences” with in-office staff taking the lead, and remote attendees raising their virtual hands in hopes of being seen.  

Instead, says Kim, companies should be empowering teams with immersive platforms that support in-person or virtual experiences, “organizations need to focus on building a virtual ecosystem and experience that support the future of hybrid work.” 

To learn more about how Jugo’s virtual event offering can help you to address the shifting virtual world, check out some more of our insights below.  

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